The principal advantage of investing in a paper shredding machine for personal or commercial use is the reduction in the risk of having one’s identity stolen. It is strongly recommended that you destroy any confidential documents containing sensitive information using a safe and secure method before you throw them away. Your business will be better protected against the risk of having data stolen because of this measure.
It is impossible to have too much vigilance when it comes to protecting the privacy of your personal information. People are becoming more aware of what readable files are disposed of in their trash cans, which has led to an increase in the number of people purchasing small office shredders. This is one reason why people purchasing these shredders has increased.
What is a shredder, you ask? A shredder is any piece of machinery or equipment utilized for shredding. Shredding systems are used to decrease the size of the material being processed.
Let us look at why it is essential to destroy your business’s confidential information.
Shredding Confidential Documents is a Legal Requirement
All commercial enterprises are obligated to protect the privacy of their customers’ data and keep it confidential. So, the destruction of sensitive files that are no longer required for business purposes is a good business practice and a requirement under law.
Protection from Identity Theft
When the paperwork is left lying around the office, it is simple to take it or make a replica of it, which facilitates theft and criminal activity. Businesses need to have a regular process for destroying documents that are no longer required to complete projects, like using a paper shredder to thoroughly get rid of the documents. A copy must be saved on an independent hard drive in addition to being uploaded to the internet, as a matter of course.
Shredding can Free up Space
Do you require every one of those papers piling up in your office? There are a lot of them. You might want to get rid of documents wasting precious “real estate” in your company. You can make more room in your office by shredding any no longer necessary papers.
Paper and plastic can cause severe pollution to the surrounding environment if they are discarded inappropriately. Suppose your organization still utilizes paper files to store its documents. In that case, you have a responsibility to ensure that any paper no longer required is disposed of in a safe way for the environment. Disposing of documents through a shredder is the most eco-friendly way.
Documents that You Should be Shredding
If you’re wondering what confidential documents should be passed through a shredder, here are a few of them that you should be shredding:
- Credit card information
- Employment records
- Tax returns
- Bank statements
- Photo IDs
- Sale receipts copies
- Any document that contains sensitive information such as name, address, phone number, or email
Your confidential documents, your business’s confidential documents, it is essential that they are destroyed, so they don’t end up in the wrong hands!